Office Manager

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Tampa, FL

Job status
Full time
401K / Retirement plan, Vision Insurance, Dental Insurance, Life Insurance, Health Insurance
Job description
We are currently looking for an Office Manager for our Tampa / Wesley Chapel Florida market.

Massey Services will be the leader in providing an environmentally responsible and superior service. Our Company will grow by adhering to the highest standards of performance and professionalism.

Massey offers a competitive compensation plan along with an excellent benefits package including:

• Medical, Dental and Vision
• Company paid Life Insurance
• Short & Long Term Disability
• Flexible Spending Account
• 401(K) Retirement Plan with company matching
• Paid vacation, holidays and sick days
• Tuition Reimbursement Program
Education requirements
• High school diploma or GED required. College degree preferred.
Experience requirements
• Must have strong management background with at least 3 years of previous experience in overseeing the administration of a high volume office or business.
• Knowledge of MS Office software and typing speed of 45 wpm preferred.
• Deliver superior customer service.
• Train and supervise the customer service specialist in company policies and procedures for handling customer concerns, leads, cancellations and scheduling re-inspections and WDO’s.
• Monitor and collect customer account balances according to policy and procedures.
• Balance the previous day's cash report and transaction analysis.
• Ensure the previous day’s production and sales have been processed and summarized.
• Adjust backlog for activity.
• Pick up the mail from the P.O. Box each morning.
• Make check copies, prepare the deposit, and update the deposit log.
• Reconcile petty cash and submit A/P voucher for reimbursement weekly.
• Review invoices for accuracy and compare to purchase order, receiving documents, and CER(s) if applicable.
• Complete the A/P voucher and determine the proper account coding in accordance with policy and procedure #406, accounts payable, and processing invoices.
• Complete the voucher register and forward a copy to the accounts payable specialist every Friday.
• Obtain general manager’s approval on all A/P vouchers.
• Copy accounts payable vouchers and invoices for service center files.
• Forward original accounts payable vouchers, invoice, packing list, and purchase order (CER if applicable) to corporate accounts payable department.
• Complete summary of purchases form for all M&S purchases.
• Prepare all personnel forms and paperwork on all new hires, changes of status, and terminations in accordance with company policies and procedures.
• Prepare and post allowances, refunds, and adjustments.
• Prepare journal vouchers, ensuring proper account coding and authorization. Forward all journal vouchers to the corporate office with the closing package.
• Process payroll according to policy and procedures.
• Month-end processing.
• Monitor and collect customer account balances according to policy and procedures.
• Strong organizational and communication skills required.

At Massey Services, there are many reasons why a successful career starts with our company:
• We are one of the nation’s largest and most respected service companies, with a history of providing quality service for more than three decades.
• We employ more than 1,900 team members to provide residential and commercial pest prevention, termite protection and landscape services to approximately 500,000 customers from 140 service centers throughout Florida, Georgia, Louisiana, Oklahoma, South Carolina and Texas.
• We are still growing – in fact, we nearly double in size every five years!

No matter where you are on your career ladder, the opportunity is available at Massey Services for you to learn and grow as far as your ambitions can take you. Join our winning and growing team and take control of your career. Click “Apply now” today!

Massey Services is a Drug Free Workplace and Equal Opportunity Employer.